Once you’ve planned your event, it’s important to ensure you are able to share that planning and knowledge with new people on-site. For example, you know where the spectator exit is, but does the Spectator Manager? Briefings are a critical way to get everyone on the same page, share information, and guarantee people act appropriately on-site. Tip: Make a list of all the different groups on-site and race roles. Each person or group should be briefed!
Below are some key points to cover in your brief, as well as an example.
Make sure your brief covers:
- The person(s) role & responsibilities for the day
- Whom they are reporting into
- Entrance & exits to the space
- Any safety protocols on-site, including any Emergency Action Plans
- The course status system
When giving your brief, ensure that you are concise and speak loudly; frequently, people need to hear something multiple times. It can help to go over the brief and then repeat a summary of the brief immediately following it, underscoring the main points. Finally, at the end of the brief, you should ask, "What are your questions?" This forces the person(s) being briefed to make sure they understand what you have shared with them. A summary might sound like,
"So, to give you a quick summary:
Under no circumstance should you ever touch a drone or battery
Stay in the spectator viewing area at all times
The exit is located behind the bleachers
Follow any instructions I, the Spectator Manager, give.
What are your questions?"
Note: a summary should come at the end of a complete brief - it is NOT a substitute for a brief.
A Brief Example of a Brief
Download an example of a spectator brief, but keep in mind: Every drone race is unique! You should always be sure to use a brief that creates the safest environment for your event.